A1 certificates & CoCs
Compliance assessments
Posted worker notifications
Data security
Travel health insurance
Audit trail
BUSINESS TRAVEL • Work from anywhere • Commuter
Automate global mobility compliance with all-in-one software
Hundreds of companies trust WorkFlex with their global mobility compliance
Solutions
All-in-one platform for cross-border HR compliance management
Evaluate compliance risks, generate relevant documents, and maintain an audit trail -
all with a click of a button
Streamline business trip compliance
Generate trip-specific documents instantly and always stay up-to-date with your employees' travel locations
Manage employee work from anywhere trips
without compliance headaches
You'll be surprised how effortless the process of managing work-from-anywhere compliance can be with our software
Easily manage commuter compliance with software
Manage commuter days across borders, minimize social security and tax risks, and stay compliant — without the administrative burden
Global visa solutions for flawless business travel management
WorkFlex streamlines obtaining travel visas quickly and effortlessly, sparing you from administrative burden
Impact
Why you cannot ignore global mobility compliance risks
Surge in cross-border employee trips
Business travel is back to pre-pandemic levels, and work from anywhere is rising, making compliance and tracking employee presence more complex for HR and travel teams.
Increased data sharing
Global tax and immigration authorities, especially in the EU, are increasing data sharing. Luxembourg's €9M fines for non-compliance with the Posted Worker Directive are just one example of the need for greater vigilance.
Non-compliance consequences
Companies like Infosys, Netflix, and Bosch faced over €300M in fines and reputational damage for breaching global mobility rules, underscoring the need for strict compliance.
Compliance
Say goodbye to these
compliance risks
All the risks associated with business travel and work from anywhere?
We’ve got you covered
Permanent establishment
What is the risk? The traveler-employee constitutes a Permanent Establishment in the destination country. As a result, you’d have to register the company locally, attribute profits to the local business (branch) and file corporate tax.
What does WorkFlex do? We help you avoid triggering corporate tax liability in the destination country.
Here’s what could happen if you don’t prevent this:
Corporate tax at 20% to 35% over attributable profit
Administrative obligations exceeding € 50,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of corporate tax
Employer brand damage and other non-financial damage
Employment tax
What is the risk? Obligation to set up payroll in the destination country. This implies that you have become an employer there and have to pay employment tax (generally consisting of wage tax and social security contributions).
What does WorkFlex do? We help you avoid triggering the obligation to set up payroll in the destination country.
Here’s what could happen if you don’t prevent this:
Employment tax up to 60% or even 150% (grossed up)
Administrative obligations exceeding € 5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of employment tax
Employer brand damage and other non-financial damage
Social security
What is the risk? The traveler-employee becomes socially insured in the destination country and/or drops out of the coverage of the home country's social security, both of which are not desirable.
What does WorkFlex do? We ensure that your employees remain covered by their home country's social security scheme.
Here’s what could happen if you don’t prevent this:
Contributions of €5,000 to €15,000 per year
Administrative obligations exceeding €5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of social security contributions
Employer brand damage and other non-financial damage
Insurance
What is the risk? The traveler-employee having an occupational accident while abroad, and the employer being responsible for it.
What does WorkFlex do? We offer comprehensive travel insurance to remove the employer and employee risk of covering medical expenses in case of a medical emergency abroad.
Here’s what could happen if you don’t prevent this:
Employer required to cover the medical expenses
Employee receiving medical services of lower quality than accustomed to
Employer brand damage and other non-financial damage
Labour law
What is the risk? Local labour law becomes applicable to the traveller’s employment. This could result in significant additional financial obligations or in-kind entitlements to the employee, such as holiday pay (depending on the specific laws in the destination country).
What does WorkFlex do? We help you avoid the risk of local labour laws becoming applicable to your employees on their trips abroad.
Here’s what could happen if you don’t prevent this:
Penalties up to €5,000
Local entitlements such as termination arrangements
Employer brand damage and other non-financial damage
Work entitlement
What is the risk? The traveler-employee has no right to work in the destination country, creating an illegal labour situation that is generally very heavily penalised.
What does WorkFlex do? We make sure that your employees have the right to work in the destination country through our partner CIBTvisas.
Here’s what could happen if you don’t prevent this:
Penalties exceeding €5,000
Company and/or employee ban of entering the country
Employer brand damage and other non-financial damage
Posted workers directive (PWD)
What is the risk? Employees that go on a business trip to another EU country to perform some work need to be registered within the destination country's local authorities to avoid legal penalties, fines, and potential legal disputes.
What does WorkFlex do? We ensure that the employee is properly registered before starting the posting of the worker.
Here’s what could happen if you don’t prevent this:
Penalties for not registering (timely)
Employer brand damage and other non-financial damage
Data protection
What is the risk? Unauthorized access, breaches, theft or damage of data during your employee's trip abroad, as well as ensuring coverage by and compliance with adequate data privacy laws similar to GDPR in the destination country.
What does WorkFlex do? We assess GDPR applicability, review adequacy decisions and destination country laws. We conduct transfer impact assessments and offer employee instructions for GDPR compliance.
Here’s what could happen if you don’t prevent this:
Penalties exceeding €5,000
Employer brand damage and other non-financial damage
Benefits
Business travel, work from anywhere, and commuters – minus the compliance headaches
WorkFlex helps you comply with international regulations while employees travel and work abroad, avoiding extra fees, taxes, and administrative burdens
Eliminate compliance risks
WorkFlex handles tax and legal risks for employee trips, preventing costly fines like the €300M paid by non-compliant employers. We take full responsibility, keeping your company protected
Cut costs & save time
No need to hire expensive lawyers, visa agencies, or more HR admins. Avoid fines & free up HR time with automated work-from-abroad management
Improve employee experience
Employees enjoy traveling but dislike managing travel documents. Enhance their experience with WorkFlex’s user-friendly, automated platform, eliminating the hassle of repetitive paperwork
CLIENT STORIES
Hundreds of companies use WorkFlex to streamline their global mobility compliance
"With WorkFlex, we have the right tool to support our flexible working strategy. Requests for working abroad are automated, and tax and legal compliance is improved."
Krzysztof Lysik
Head of Tax at Scout24
"The use is incredibly easy. Employees simply sign up. We don't handle A1 certificates ourselves because everything runs through WorkFlex. We also don't issue any other documents. With one click, the process is released and then it just runs smoothly."
Carolin Braband
Team Lead People Operations at forto
"I found the collaboration with WorkFlex to be excellent. Even in the preparation, I was supported at all times. And all questions were answered in the shortest possible time."
Katrin Paetzold
Senior HRBP at AutoScout24
WorkFlex In Numbers
We’ll let the numbers speak for themselves
200+
satisfied clients
100,000+
trip requests
handled compliantly
75,000+
hours saved by HR
€10,000,000+
saved in tax lawyers’ fees
WorkFlex integrates with your HR tech stack
HRIS
Travel tools
Single-Sign-On
With WorkFlex, compliance is no longer a roadblock to business travel, work from anywhere & commuting
Join hundreds of companies enabling remote work abroad while staying compliant