A1 certificates & CoCs
Compliance assessments
Posted worker notifications
Data security
Travel health insurance
Visa
Manage international travel compliance
WorkFlex handles A1 certificates, visas, PWDs, tax requirements, and employee duty of care on your behalf – so your global business knows no borders
Over 5,000 HR and Global Mobility Managers trust WorkFlex to streamline international travel compliance
Solutions
All-in-one platform for international travel compliance management
Evaluate compliance risks, generate relevant documents, and maintain an audit trail -
all with a click of a button
Ensure 100% compliant business trips without the paperwork on your agenda
Let WorkFlex handle A1 certificates, visas, PWDs, tax requirements, and more for your business trips worldwide. All-in-one platform
Manage employee work from anywhere trips
without compliance headaches
You'll be surprised how effortless the process of managing work-from-anywhere compliance can be with our software
Handle assignment compliance for your expats in minutes, not weeks
From assignment pre-assessment to ongoing monitoring, streamline expat assignment management with end-to-end compliance automation
Fulfill your duty of care obligations, as global risks are escalating
Protect your employees when traveling internationally with early risk alerts, 24/7 crisis support, medical assistance, and real-time monitoring
FEATURES
WorkFlex makes compliance effortless, so your global business knows no borders
Compliance assessment
Eight key compliance risk dimensions assessed instantly after trip submission
A1 certificate & CoC
Coverage across 25+ countries, incl. Germany, UK, Switzerland, US, and more
Real-time risk alerts and monitoring
Get instant alerts when political unrest, natural disasters, or health crises emerge
24/7 SOS support
Multilingual support connects you instantly to doctors and emergency coordinators
Travel health insurance
Medical coverage by ALH Group Hallesche added to every approved trip, worldwide
€250K financial liability coverage
We assume liability for social security, corporate and employment tax if risks emerge
Built to ISO 31030 standards
Risk assessment, threat detection, prevention strategies, real-time monitoring, and audit records
Compliance
Say goodbye to these
compliance risks
All the risks associated with business travel, work from anywhere and assignments?
We’ve got you covered
Work entitlement
What is the risk? The traveler-employee has no right to work in the destination country, creating an illegal labour situation that is generally very heavily penalised.
What does WorkFlex do? We make sure that your employees have the right to work in the destination country using WorkFlex Visa services.
Here’s what could happen if you don’t prevent this:
Penalties exceeding €5,000
Company and/or employee ban of entering the country
Employer brand damage and other non-financial damage
Permanent establishment
What is the risk? The traveler-employee constitutes a Permanent Establishment in the destination country. As a result, you’d have to register the company locally, attribute profits to the local business (branch) and file corporate tax.
What does WorkFlex do? We help you avoid triggering corporate tax liability in the destination country.
Here’s what could happen if you don’t prevent this:
Corporate tax at 20% to 35% over attributable profit
Administrative obligations exceeding € 50,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of corporate tax
Employer brand damage and other non-financial damage
Wage tax
What is the risk? Obligation to set up payroll in the destination country. This implies that you have become an employer there and have to pay wage tax.
What does WorkFlex do? We help you avoid triggering the obligation to set up payroll in the destination country.
Here’s what could happen if you don’t prevent this:
Wage tax up to 60% or even 150% (grossed up)
Administrative obligations exceeding € 5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of employment tax
Employer brand damage and other non-financial damage
Social security
What is the risk? The traveler-employee becomes socially insured in the destination country and/or drops out of the coverage of the home country's social security, both of which are not desirable.
What does WorkFlex do? We ensure that your employees remain covered by their home country's social security scheme.
Here’s what could happen if you don’t prevent this:
Contributions of €5,000 to €15,000 per year
Administrative obligations exceeding €5,000
Penalties for not registering and/or filing (timely)
Interest for late remittance of social security contributions
Employer brand damage and other non-financial damage
Posted workers directive (PWD)
What is the risk? Employees that go on a business trip to another EU country to perform some work need to be registered within the destination country's local authorities to avoid legal penalties, fines, and potential legal disputes.
What does WorkFlex do? We ensure that the employee is properly registered before starting the posting of the worker.
Here’s what could happen if you don’t prevent this:
Penalties for not registering (timely)
Employer brand damage and other non-financial damage
Labour law
What is the risk? Local labour law becomes applicable to the traveller’s employment. This could result in significant additional financial obligations or in-kind entitlements to the employee, such as holiday pay (depending on the specific laws in the destination country).
What does WorkFlex do? We help you avoid the risk of local labour laws becoming applicable to your employees on their trips abroad.
Here’s what could happen if you don’t prevent this:
Penalties up to €5,000
Local entitlements such as termination arrangements
Employer brand damage and other non-financial damage
Health & Safety (Duty of care)
What is the risk? Without proper support, traveling employees face health and safety risks abroad. Employers have a duty of care to ensure employee safety and can be liable for costs and damages if this duty is not fulfilled.
What does WorkFlex do? We provide risk assessment, real-time monitoring, emergency support, and country-specific guidance to protect your employees abroad, plus comprehensive travel insurance. This helps employers meet their duty of care obligations.
Here’s what could happen if you don’t prevent this:
Medical expenses and emergency evacuation costs in case of accidents
Out-of-pocket expenses to cover for insurance gaps
Legal liability for failing to meet duty of care obligations
Employer brand damage and other non-financial damage
Data protection
What is the risk? Unauthorized access, breaches, theft or damage of data during your employee's trip abroad, as well as ensuring coverage by and compliance with adequate data privacy laws similar to GDPR in the destination country.
What does WorkFlex do? We assess GDPR applicability, review adequacy decisions and destination country laws. We conduct transfer impact assessments and offer employee instructions for GDPR compliance.
Here’s what could happen if you don’t prevent this:
Penalties exceeding €5,000
Employer brand damage and other non-financial damage
CLIENT STORIES
Hundreds of companies use WorkFlex to streamline their international travel compliance
Sandra Strauss
Chief People Officer,
Urban Sports Club
Urban Sports Club
"In the last 12 months, we had almost 900 business trips and workations. If you think about the manual work to provide for almost a thousand trips, you can do the math and realize how much manual work has been reduced. So absolutely worth it. Go for it."
Krzysztof Lysik
Head of Tax at Scout24
"With WorkFlex, we have the right tool to support our flexible working strategy. Requests for working abroad are automated, and tax and legal compliance is improved."
Carolin Braband
Team Lead People Operations at forto
"The use is incredibly easy. Employees simply sign up. We don't handle A1 certificates ourselves because everything runs through WorkFlex. We also don't issue any other documents. With one click, the process is released and then it just runs smoothly."
Katrin Paetzold
Senior HRBP at AutoScout24
"I found the collaboration with WorkFlex to be excellent. Even in the preparation, I was supported at all times. And all questions were answered in the shortest possible time."
Michael Husi
Team Lead People Operations at idealo
"WorkFlex has helped us tremendously in reducing administrative costs and also administrative work. All the paperwork done in one tool, so we don't have to manually type contracts."
Annemarie Bunschoten-Schraven
Global Mobility Project Manager at Telenor
Now we know that for all of our business trips managed by WorkFlex, we have the compliance in place. Looking at the volumes of business travel and the fines that you could have, I think it easily leads up to a €1 million saving.
Built by a team of 100+ travel compliance and technology experts
With WorkFlex, compliance is no longer a roadblock to business travel, work from anywhere & assignments
Join hundreds of companies managing international travel compliance effortlessly
