How WorkFlex handles Posted Workers (PWD) notifications

Posted workers notifications – or PWD notifications, in German EU Meldepflichten – are notifications based on the EU Posted Workers Directive (PWD). These notifications are required when employees are temporarily sent to work in a different country in the EU/EFTA region, in the framework of a service provision.

The purpose of PWD notifications is to notify local authorities about the presence of the employees providing services on their territory. In the case of labour controls and inspections, PWD notification proof is required. Further, some local working conditions must be observed (e.g. concerning working hours, equal pay, holidays entitlement).  

Non-compliance with notification obligations can lead to fines of up to € 5.000. Non-compliance with local working conditions can lead to fines of several thousands of euro , as well as non-financial penalties like multi-year restrictions on doing business in a specific country as well as imprisonment.

The PWD notification process varies by country. The exact content required for notification and the method of filing with local authorities also differ. Most countries offer online portals or processes for submitting PWD notifications, but some lack an online process altogether. Additionally, in some countries, the process is so complex that completing PWD notifications can be nearly impossible for someone not speaking the local language.

WorkFlex is an all-in-one software solution that manages remote work compliance. As part of its automated process, WorkFlex handles PWD notifications as part of trip management.

Here’s how it works: Once business trip information is submitted on the WorkFlex platform, WorkFlex assesses whether a PWD notification is required. If so, the process is automatically initiated for the specific trip destination. The notification confirmation will be uploaded to the WorkFlex platform before the trip starts. WorkFlex's trip handling logic covers nearly every PWD-required destination, ensuring that 98% of the time, your employees' business trips are fully compliant.

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