Planning a workation in Lapland or a business trip to Helsinki? Learn the essential information you and your employees need to work safely and compliantly while traveling in Finland, including working conditions, safety and health regulations, tax treaties, social security, and more.
Capital city
Helsinki
Telephone code
+358
Official language
Finnish, Swedish
Currency
Euro
Time zone
EET (UTC+2)
Social security compliance
When working remotely abroad, your employees may become subject to the social security scheme of the destination country, which means you, as an employer, would need to pay social security premiums accordingly.
As part of the European Union, Finland follows regulations that coordinate social security among EU/EEA member states and Switzerland. One key regulation is Regulation (EC) No 883/2004, which ensures that social security systems operate smoothly across borders.
Additionally, Finland has entered into numerous social security treaties with other countries to avoid dual contributions, available here.
To ensure your employees remain compliant with these treaties, they must possess a valid A1 certificate (if traveling from another EU country to Finland) or a Certificate of Coverage (CoC) (if traveling from a country outside the EU). For WorkFlex users, the A1s and CoCs are issued automatically after a trip request is submitted. Discover our solution for efficient social security risk mitigation here.
Tax compliance
As a member of the OECD, many of Finnish tax treaties are based on the OECD Model Tax Convention. This framework provides guidelines for structuring tax treaties and covers various types of income, including dividends, interest, royalties, and employment income. In addition to these guidelines, Finland has signed tax treaties with numerous countries, available here.
Despite the existence of many tax treaties and the adoption of the OECD Model Tax Convention, the issue of Permanent Establishment remains a significant compliance concern for employers with employees temporarily working in Finland, whether for a workation or a business trip. If a traveling employee is deemed to constitute a Permanent Establishment in the destination country, the employer may be required to register the company locally, allocate profits to the local business (branch), and file corporate taxes, leading to substantial administrative burdens.
To avoid this scenario, here are some key strategies:
If your employees are traveling for a workation, they should refrain from negotiating or signing sales contracts during the trip. Additionally, they should avoid visiting clients or any office, including the employer's local office in the destination country. Following these guidelines will help mitigate the important compliance risk for the employer related to permanent establishment.
If your employees travel for business, it may be impossible to refrain from the activities above. In this case, please make sure to inform your (tax) compliance department of this matter. If you and your organization are a WorkFlex user, this topic is covered through the WorkFlex platform.
PWD notification obligations
Under European law, employers are generally required to register their employees’ postings with local labour authorities in the destination country, i.e. to submit a PWD notification. This notification serves several important purposes, including balancing worker mobility with the protection of their rights. PWD notification obligations apply in Finland.
As a consequence, to stay compliant with the PWD obligations, employees traveling to Finland must comply with several local working conditions, notably must receive at least the same pay as local employees in similar roles. The remuneration conditions are outlined in the applicable Collective Bargaining Agreements, which consider factors such as the relevant sector and the employee's seniority. Information about specific sector’s wage or salary level can be asked directly to Finnish trade unions, listed here.
Find out more about the PWD notifications in Finland here.
Visa
To work legally while in another country, employees generally need a valid work title. It's important to keep in mind that the consequences of entering without the proper documentation can be significant for both the employee and the employer.
For those planning work-from-anywhere trips to Finland, here’s a quick overview:
- Short-term stay: If you’re a citizen or residence permit holder from a Schengen Zone country, you can enjoy a stay in Finland for up to 90 days within a 180-day period without needing a visa. If you're coming from a non-Schengen country, you’ll likely need a Schengen Visa (Type C) for short stays of up to 90 days.
- Long-term stay: Planning to stay longer than 90 days? In that case, you’ll probably need to apply for a residence permit or a long-stay visa.
For those planning business trips to Finland, here’s what you need to know:
- Short-term trip: If you’re a citizen or a residence permit holder of a Schengen country, you can enter Finland for short business trips without needing a visa, and you can stay for up to 90 days within a 180-day period. For travelers from non-Schengen countries, you’ll likely need a Schengen Business Visa. This visa allows you to move freely throughout the Schengen Area for your business activities.
- Long-stay visa: If your business plans involve staying longer than 90 days, you’ll need to apply for a specific long-stay visa. The requirements can vary based on the nature of your business activities, so it's a good idea to check the specifics in advance.
Need trip-specific visa information? Check out WorkFlex Visa Navigator.
Working hours
Most employees in Finland work from Monday to Friday, with a standard workweek consisting of 40 hours. The workday is usually from 9:00 AM to 5:00 PM, with a lunch break of about 1 hour.
To remain compliant during your trip abroad, here are some suggestions to follow:
- Avoid working overtime: Regulations regarding overtime can differ significantly and may be much stricter compared to those in your home country.
- Refrain from working outside regular hours: The rules surrounding working outside regular hours may vary and could be stricter than in your home country.
- Do not work on weekends: If the weekend days differ from those in your home country, please avoid working on both your regular weekend days and the local weekend days.
Public holidays
- January 1: New Year's Day
- January 6: Epiphany
- Good Friday (date varies)
- Easter Sunday (date varies)
- Easter Monday (date varies)
- May 1: May Day
- Ascension Day (date varies)
- Whit Sunday (date varies)
- June 21: Midsummer's Eve
- June 22: Midsummer Day
- All Saints' Day (date varies)
- December 6: Independence Day
- December 24: Christmas Eve
- December 25: Christmas Day
- December 26: Second Day of Christmas
To comply with labor laws, please refrain from working on national or regional holidays during your trip. These days hold significant importance for locals and provide a great opportunity for you to blend in and celebrate with the community.
Working activities
When considering travel for work purposes—whether for a workation or a business trip—it is crucial to understand the implications of Permanent Establishment (PE) and associated tax risks. PE is a significant compliance concern for companies and can become costly due to the administrative burden if the compliance requirements for employees working abroad are not properly managed. To help mitigate these risks, here are a few guidelines to follow.
If you are traveling for a workation, please:
- Refrain from negotiating or signing sales contracts during your trip.
- Avoid visiting clients or any office, including your employer's local office in the destination country.
Following these guidelines will help mitigate the important compliance risks related to Permanent Establishment for your employer.
If you are a business traveler, it may be difficult to avoid the activities mentioned above. In this case, please ensure you inform your employer's compliance department about this matter. If you and your organization are WorkFlex users, this topic is addressed through the WorkFlex platform.
Data protection
Data protection is fundamentally about keeping our information safe from unauthorized access, breaches, theft, or damage. This responsibility is important for everyone, regardless of where they are working.
When employees work temporarily from abroad, data protection involves ensuring continued coverage and compliance with the data protection regulations of both, the home country and the destination country. In addition to adhering to your home country's regulations, it’s important to note that since Finland is a member of the EU, the GDPR will be applicable during your trip.
For WorkFlex users, a comprehensive list of data protection activities is available in the profile, but here are some general data protection guidelines to keep your data safe:
- Adhere to your company's internal data policies: Familiarize yourself with and follow your organization’s specific data protection protocols.
- Use secure network connections: Always connect through secure networks, especially when accessing sensitive information.
- Be aware of phishing: Stay vigilant against phishing attempts by verifying the authenticity of emails and messages before clicking on any links.
- Utilize strong passwords and multi-factor authentication: Create complex passwords and enable multi-factor authentication for an added layer of security.
- Keep your devices in a secure location: Always store your devices in safe places to prevent unauthorized access.
- Lock your screen whenever applicable: Ensure your screen is locked when you're away from your device to protect your information.
Travel health insurance
When traveling to Finland for work—whether for a short business trip or an extended workation—it’s essential to have adequate health insurance coverage to ensure access to medical care.
For business trips, the employer typically arranges the employee's travel health insurance. However, for workations, responsibility can sometimes be less clear. Regardless of whether insurance is provided by the employer or purchased by the employee, international coverage is crucial for a safe and secure trip.
For travelers using WorkFlex
If you’re traveling with WorkFlex, comprehensive health insurance is automatically included if your employer has activated this feature. For more details, please refer to your trip request on the WorkFlex platform.
For other travelers
- EU/EEA/Swiss citizens: The European Health Insurance Card (EHIC) grants access to public healthcare services within Finland's national health system, covering essential services like doctor visits, hospital treatments, and prescription medications (urgent or necessary medical care to the same extent as for local residents). The EHIC is valid only at public healthcare facilities, so check your private health insurance policy to confirm whether additional coverage is provided for private healthcare services.
- Citizens of other countries: Ensure you have travel health insurance with worldwide coverage, whether for a workation or business trip, so that you can receive adequate medical treatment in case of an emergency.
Urgent safety information
For travelers using WorkFlex:
Please refer to your trip's risk assessment under the "Health and Security" dimension to review any urgent security information relevant to your travel.
For other travelers:
Please visit official authority websites to check for any current threats or urgent security advisories:
Terrorism
The Finnish Security Intelligence Service (SUPO) has assessed the threat level from terrorism as level two (increased) on a scale of four. For more information, please refer to the Finnish Security and Intelligence Agency. Always pay attention to the global security advisory.
Crime
Finland has a low crime rate; however, during travel times, pickpocketing may occur in busy places or on public transport.
Safety Tips:
- Keep money, identification, driver’s licenses, and other important documents secure; consider storing electronic copies/photos. This facilitates the issuance of replacement documents in case of theft or loss.
- Prefer cashless payments and only carry the cash needed for the day, avoiding unnecessary valuables.
- Be particularly attentive in large crowds, such as at airports, train stations, on the subway, and on buses, and keep a close watch on your valuables.
- Be skeptical of unfamiliar emails, phone calls, lottery notifications, offers, and requests for help from supposed acquaintances. Do not share personal information; instead, verify credibility in person if necessary or contact the police.
Finland has a varied climate characterized by four distinct seasons.
- Summer (June to August): Temperatures can range from 15°C to 25°C (59°F to 77°F). The weather is generally warm and pleasant, especially in July.
- Winter (December to February): Temperatures can drop significantly, ranging from -3°C to -30°C (26°F to -22°F) in the northern regions, with heavy snowfall.
- Spring (March to May) and Autumn (September to November): Spring temperatures range from 0°C to 15°C (32°F to 59°F), while autumn experiences cooler weather, with temperatures dropping to 0°C by November.
Airports
Helsinki-Vantaa Airport (HEL)
Location: Helsinki, the main international airport.
When to use: Serves as the primary gateway for international travel, with connections to many European and intercontinental destinations.
Oulu Airport (OUL)
Location: Oulu, for domestic and some international flights.
When to use: Suitable for accessing northern Finland.
Tampere-Pirkkala Airport (TMP)
Location: Tampere, primarily serving domestic flights.
When to use: Good for reaching central Finland.
Train stations
Helsinki Central Station
The main rail hub in Finland, connecting to domestic and international destinations.
Tampere Railway Station
The main station in Tampere, providing connections across Finland.
Ride-hailing services
- Uber
- Bolt
- Local taxi services
Public transportation
Trains
The VR Group operates an extensive network of domestic trains, connecting major cities efficiently.
Trams
Helsinki has an extensive tram network that provides easy access around the city.
Buses
Local bus services are available in all major cities, with long-distance services connecting smaller towns.
Metro
Helsinki's metro system connects the city with its suburbs.